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Executive Assistant & Office Coordinator – Maternity Contract

 

    12-MONTH MATERNITY LEAVE CONTRACT   ABOUT US Recently named an Australian Top 40 Employer, OnDeck is changing the way small businesses borrow money by combining our passion for customer service with cutting-edge technology.   Through the OnDeck platform, millions of small businesses can obtain affordable loans in a much more convenient and customer-friendly way. We are changing the way small businesses borrow money by combining our passion for Main Street with cutting-edge technology. We evaluate businesses based on their actual performance, and that’s enabled us to say “yes” more often and faster than traditional lenders.   ABOUT THE ROLE This full time, 12-month maternity leave position reports directly to the CEO with a dotted line into the Head of People & Culture. This role provides support for the CEO, Executive Team and is responsible for managing the office. Primary responsibilities include: CEO & Executive Team Support

  • Complete a variety of administrative tasks as allocated by the CEO or Executive Team
  • CEO diary and team meeting coordination
  • Occasionally organize travel for the CEO and Team
  • Assist with collating reports as needed by the CEO or Executive Team
  • Manage Agenda’s and minute taking during some meetings
  • Preparing powerpoint presentations
  • General administrative support

  HR Support

  • Support the Head of People & Culture to deliver HR initiatives including managing team events and managing the Social Committee
  • Organise & coordinate functions, catering, meetings and team events
  • Assist the Head of People & Culture with the six monthly goal setting process
  • Assist with recruitment; including onboarding & offboarding of staff
  • Generating employment contracts, probation requirements, managing employee files and employee data
  • Management of the HR budget
  • Additional adhoc/project tasks as required from time to time

 Office Management

  • Manage weekly office groceries, keeping the kitchen fully stocked & tidy
  • Act as the “go to” person for staff across the business
  • Ordering stationary, office supplies and business cards, ensuring sufficient supplies
  • Management of the general office facility
  • Ensure office remains neat, tidy and professional

  ABOUT YOU

  • 2 + years’ experience working as an Executive Assistant or Office Coordinator
  • Strong written and verbal communication, administrative, and organizational skills
  • Strong word and powerpoint skills. Experience using Canva ideal but not essential.
  • Ability to work under pressure at times to handle a wide variety of tasks and confidential matters with discretion.
  • Ability to organize projects and multi-task effectively and independently
  • Proactive problem-solver who shows initiative around the office
  • Strong team player who can also work independently

HOW TO APPLY At OnDeck we have a strong focus on team engagement. Enjoy an office in the heart of the CBD, employee discount programs, study benefits, paid parental leave benefits, fully stocked kitchen, career growth opportunities and much more. To learn more about our organisation, head to our Careers page at www.ondeck.com.au/careers/ If you would like to join our team please submit your resume to au_careers@ondeck.com.au with the position title in the subject line.